Best software · AI tools
10 Best AI Meeting Assistants of 2026
This list is for teams that want meetings recorded, transcribed and summarized without anyone taking notes by hand. We compared documented features and published prices for 10 AI meeting assistants, from bot-based notetakers to bot-free apps and assistants built into Zoom. Scores weigh features at 40%, ease of use at 30% and value at 30%, and prices are the vendors' own US dollar figures where the pricing page showed them.
By the Mojolin research desk · Updated November 6, 2026 · 10 tools compared · Prices checked on vendor pages, latest November 6, 2026
Questions or corrections: editorial@mojolin.com
Mojolin is self-funded How we score
Fireflies.ai is our top pick: it records almost every meeting platform, transcribes in 100+ languages and costs $10 per seat per month billed annually on Pro. Fathom is the best free option, with unlimited recordings and summaries at no cost. Otter.ai remains a reliable choice for live transcripts, Granola is the pick for people who do not want a bot in the call, and Avoma suits revenue teams that want scheduling and call analytics in the same tool.
Top picks
Best overall
Fireflies.ai
9.0 / 10
Teams that want every internal and customer meeting recorded and searchable at a low per-seat price.
Read the review →Runner-up
Fathom
8.9 / 10
Individuals and small teams that want unlimited free recordings with summaries ready as the call ends.
Read the review →Also great
Otter.ai
8.8 / 10
Teams that want live transcripts during the call and a low cost upgrade path.
Read the review →Comparison table
| # | Tool | Pricing | Score | |
|---|---|---|---|---|
| 1 | Fireflies.ai | Teams that want every internal and customer meeting recorded and searchable at a low per-seat price. | Free plan; Pro $10, Business $19 and Enterprise $39 per seat per month billed annually | 9.0 |
| 2 | Fathom | Individuals and small teams that want unlimited free recordings with summaries ready as the call ends. | Free plan; Premium $16 per user per month; Team $15 per user (2 user minimum); Business $25; Enterprise $35, prices billed annually | 8.9 |
| 3 | Otter.ai | Teams that want live transcripts during the call and a low cost upgrade path. | Free Basic plan with 300 monthly minutes; Pro $8.33 and Business $19.99 per user per month billed annually | 8.8 |
| 4 |  Granola | People and small teams who dislike meeting bots and want to keep writing their own notes. | Free Basic plan with limited meeting history; Business $14 and Enterprise $35 per user per month | 8.7 |
| 5 |  Read AI | Teams that want meeting reports alongside search across email and chat. | Free plan with 5 meetings a month; Pro $15, Enterprise $22.50 and Enterprise+ $29.75 per user per month billed annually | 8.5 |
| 6 |  tl;dv | Multilingual and sales teams that want free recordings plus CRM updates. | Free Forever plan; paid plans per user (see vendor pricing, USD check pending) | 8.4 |
| 7 |  Avoma | Revenue and customer success teams that want meeting notes, scheduling and call analytics in one platform. | Startup $19, Organization $29 and Enterprise $39 per recorder seat per month billed annually; viewers free | 8.3 |
| 8 |  Bluedot | Small teams that want an inexpensive notetaker and pay only for people who record. | Free plan with 5 lifetime meetings; Basic $14, Pro $20 and Business $32 per user per month billed annually | 8.1 |
| 9 |  Krisp | People who take many calls from noisy places and want notes without a meeting bot. | 7 day free trial; Core $8 and Advanced $15 per user per month billed annually; Enterprise custom | 8.0 |
| 10 |  ZoomMate | Organizations that already run meetings on Zoom Workplace. | ZoomMate Basic free with Zoom Workplace Basic (limited); paid ZoomMate per user with 2,200 AI credits a month (see vendor pricing, USD check pending) | 7.9 |
Scoring weights
Every tool gets three editorial scores out of 10, from vendor documentation, product pages and the published price. The overall score is the weighted average below, the same method on every list. Full method
The full ranking
Rank 1 · Best overall
Fireflies.ai
An AI notetaker that joins Zoom, Google Meet and Teams calls, then transcribes, summarizes and files every meeting.
fireflies.ai9.0
out of 10
Best for: Teams that want every internal and customer meeting recorded and searchable at a low per-seat price.
Fireflies.ai is the most complete package for teams that want meetings handled without anyone pressing record. The bot joins Zoom, Google Meet, Microsoft Teams and more than ten other platforms, transcribes in over 100 languages and writes summaries, action items and topic notes after each call. AskFred answers questions across your meeting library, and a Chrome extension can capture calls without a visible bot.
The free plan already includes unlimited transcription, but AI summaries are limited and storage is capped at 400 minutes for the whole team, so most teams will move to Pro at $10 per seat per month billed annually, which adds video recording, unlimited summaries and 8,000 minutes of storage per seat. Business at $19 adds conversation intelligence, team analytics and a 3 hour recording limit. Admins who need SSO, SCIM, HIPAA support or custom retention will need Enterprise at $39 per seat.
Standout feature
Unlimited transcription on every plan and a $10 Pro seat make it the lowest cost way to record a whole team.
Use cases
Sales teams
Record discovery calls and push notes to the CRM
Outcome: Calls logged without manual entry
Product managers
Ask AskFred about feature requests across customer calls
Outcome: Feedback found across many meetings
Global teams
Transcribe meetings held in different languages
Outcome: One searchable record in 100+ languages
Key features
- Records Zoom, Google Meet, Microsoft Teams and 10+ other platforms
- Transcription in 100+ languages with real-time notes
- AskFred AI assistant for questions across meetings
- Chrome extension that records without a Fireflies bot
- Conversation intelligence and team analytics on Business
Pros
- Unlimited transcription on every plan, including Free
- Pro costs $10 per seat per month billed annually
- Desktop, mobile and Chrome extension apps for capture
Cons
- Free plan has limited AI summaries and 400 minutes of storage per team
- Video recording starts on Pro
- Recording limit is 2 hours per meeting on Free and Pro
Rank 2 · Runner-up
Fathom
An AI meeting assistant with a free plan for unlimited recordings, transcripts and instant call summaries.
fathom.ai8.9
out of 10
Best for: Individuals and small teams that want unlimited free recordings with summaries ready as the call ends.
Fathom stands out for how much the free plan does. Individuals get unlimited recordings and transcriptions, instant AI call summaries, clips and search across calls, with a choice between a meeting bot and bot-free capture, which is in beta on Mac. Premium at $16 per user per month billed annually adds advanced summaries, AI action items and a conversational assistant.
For teams, the Team plan costs $15 per user per month billed annually with a two user minimum and adds a shared workspace, trackers, Ask Fathom across team calls and HIPAA compliance with a standard BAA. Business at $25 adds CRM field sync, a deal view that rolls up every call on a deal, coaching metrics and AI scorecards. The tradeoff is depth: Fathom does fewer analytics than revenue tools such as Avoma, and CRM sync is locked to Business. For teams that mainly want reliable summaries with no setup, it is the easiest pick on this list.
Standout feature
Unlimited recordings, transcripts and summaries on a permanent free plan.
Use cases
Founders
Record every customer call on the Free plan
Outcome: Unlimited summaries at no cost
Customer success teams
Share clips and playlists from client calls
Outcome: Context passed on without rewatching
Sales managers
Score calls with AI scorecards on Business
Outcome: Coaching based on every call
Key features
- Unlimited recordings and transcriptions on the Free plan
- Choice of bot capture or bot-free capture (beta on Mac)
- Instant AI call summaries and AI-generated action items
- Shared team workspace with folders, comments and playlists
- CRM field sync and AI scorecards on Business
Pros
- Free plan records and transcribes without a usage cap
- Team plan includes HIPAA compliance with a standard BAA
- 90 day guarantee on paid plans
Cons
- Team and Business plans need at least 2 users
- CRM field sync requires the Business plan
- Bot-free capture is still in beta and Mac only
Rank 3 · Also great
Otter.ai
A meeting notetaker that transcribes Zoom, Teams and Google Meet calls live and answers questions across meetings.
otter.ai8.8
out of 10
Best for: Teams that want live transcripts during the call and a low cost upgrade path.
Otter.ai is the most familiar name in meeting transcription and still one of the simplest to run. It joins Zoom, Microsoft Teams and Google Meet calls, transcribes live with speaker identification, and lets you ask AI Chat about a single meeting or everything you have recorded. Newer additions include AI meeting workflows and an Otter MCP server for sending meeting content to other AI tools.
The free Basic plan gives 300 transcription minutes a month, and Pro at $8.33 per user per month billed annually raises that to 1,200 minutes with meetings up to 90 minutes, team vocabulary and Salesforce, HubSpot and Zapier integrations. Teams with long or back to back meetings should look at Business at $19.99, which removes the minute cap, allows meetings up to 4 hours and joins 3 meetings at once. Otter is weaker than Fireflies on languages and storage, but its live transcript during the call is still a strong reason to choose it.
Standout feature
Live transcription during the call plus AI Chat across every past meeting.
Use cases
Account managers
Follow the live transcript during client calls
Outcome: Fewer missed details
Team leads
Ask AI Chat what was agreed last week
Outcome: Decisions found in seconds
Small teams
Sync notes to HubSpot on Pro
Outcome: Meeting notes in the CRM
Key features
- Live transcription with speaker identification
- Joins Zoom, Microsoft Teams and Google Meet
- AI Chat within and across meetings
- AI meeting workflows and an Otter MCP server
- Salesforce, HubSpot and Zapier integrations from Pro
Pros
- Free plan includes 300 transcription minutes a month
- Pro is one of the lowest paid prices on this list
- Business allows meetings up to 4 hours and 3 concurrent meetings
Cons
- Pro caps meetings at 90 minutes and 1,200 minutes a month
- Free plan allows only 3 lifetime file imports
- SSO, SCIM and the API need Enterprise
Rank 4
Granola
An AI notepad that captures meeting audio from your device, with no bot, and turns your rough notes into full meeting notes.
granola.ai8.7
out of 10
Best for: People and small teams who dislike meeting bots and want to keep writing their own notes.
Granola takes a different approach from the bot-based tools on this list. It listens to your device audio instead of sending a bot into the call, so it works with any meeting app and nobody sees an extra participant. You jot rough notes during the meeting and Granola expands them into structured notes using the transcript, following templates or recipes you set up.
The free Basic plan includes AI meeting notes, AI chat across meetings, shared folders and templates, but history is limited to 30 days. Business at $14 per user per month unlocks unlimited history, pre-meeting briefs, follow-up emails, advanced AI models, integrations with Notion, HubSpot, Attio, Affinity and Zapier, plus MCP and API access. Granola does not record video, and its team analytics are thinner than Fireflies or Avoma, so it suits people who want better notes rather than a full call archive. Enterprise at $35 adds SSO, Salesforce and org-wide controls.
Standout feature
It captures meetings from device audio, so no bot ever joins the call.
Use cases
Investors
Take notes on founder calls without a bot
Outcome: Structured notes synced to Affinity or Attio
Consultants
Use templates for recurring client meetings
Outcome: Consistent notes for every client
Managers
Get pre-meeting briefs on Business
Outcome: Walk into one-on-ones prepared
Key features
- Bot-free capture from device audio
- Desktop, iOS, Android and Apple Watch apps
- AI chat within and across meetings
- Customized note templates and recipes
- Notion, HubSpot, Attio, Affinity and Zapier integrations on Business
Pros
- No bot joins the call, so meetings feel normal
- Free plan includes AI notes, AI chat and shared folders
- MCP integration and API access on Business
Cons
- Free plan keeps only 30 days of meeting history
- No video recording
- Salesforce integration and SSO need Enterprise
Rank 5
Read AI
A meeting assistant that produces reports with summaries, action items and engagement metrics, plus search across meetings, email and messages.
read.ai8.5
out of 10
Best for: Teams that want meeting reports alongside search across email and chat.
Read AI goes beyond notes with meeting reports that combine a summary, topics, action items and key questions, plus a personal meeting coach that scores talking speed, filler words and engagement. Read Assistant joins Zoom, Teams and Google Meet, and a live notes panel shows the transcript and metrics during the call. Ask Read searches across meetings, email and messages, and Read AI is available as a Claude connector, ChatGPT app and MCP server.
The free plan covers 5 meeting transcripts a month with search and basic integrations. Pro at $15 per user per month billed annually adds unlimited transcripts, 100 file upload credits and premium integrations with Notion, Salesforce, HubSpot, Jira, Confluence and Zapier. Note that video and audio playback only start on Enterprise at $22.50, which is a gap compared with Fireflies and Fathom. Enterprise+ adds HIPAA, SCIM and EU or Canada hosting and requires 5 or more licenses.
Standout feature
Meeting reports with coaching metrics and search that covers meetings, email and messages.
Use cases
Team leads
Review engagement metrics after all-hands meetings
Outcome: Better run meetings
Project managers
Send action items to Jira or Asana
Outcome: Tasks tracked where work happens
Knowledge workers
Ask Read about a topic across meetings and email
Outcome: Answers with citations
Key features
- Read Assistant joins Zoom, Teams and Google Meet
- Meeting reports with summary, topics, action items and key questions
- Live notes and metrics during the meeting
- Personalized meeting coach with talking speed and filler word metrics
- Windows, macOS, Android and iOS apps
Pros
- Free plan includes 5 meeting transcripts a month and enterprise search
- Unlimited meeting reports and storage on paid plans
- Available as a Claude connector, ChatGPT app and MCP server
Cons
- Audio and video playback start on Enterprise
- Pro meetings are limited to 4 hours, Free to 1 hour
- HIPAA, SCIM and EU hosting need Enterprise+ with 5+ licenses
Rank 6
tl;dv
An AI notetaker for Zoom, Google Meet and Teams that records, transcribes and summarizes meetings in 30+ languages.
tldv.io8.4
out of 10
Best for: Multilingual and sales teams that want free recordings plus CRM updates.
tl;dv, short for "Too Long, Didn't View", records Google Meet, Zoom and Microsoft Teams calls, then produces a video recording, a transcript and a shareable summary as soon as the meeting ends. It supports more than 30 languages and can translate transcripts and summaries, which makes it a good fit for teams that meet across countries. Notes can follow custom formats, including sales frameworks such as MEDDIC, and the tool logs call notes and outcomes to your CRM and drafts follow-up emails.
The Free Forever plan includes unlimited recordings and transcriptions with AI summaries, which is generous. AI reports that roll up trends across many meetings, such as common objections or repeated feature requests, are useful for sales and product teams. Two gaps: there is no native mobile app yet, and we could not confirm paid plan prices in US dollars from our location, so check the pricing page for current rates before you buy.
Standout feature
Transcripts and summaries that can be translated across 30+ languages.
Use cases
International teams
Translate meeting summaries for colleagues
Outcome: Everyone reads notes in their language
Sales reps
Log call outcomes to the CRM automatically
Outcome: Less manual data entry
Product teams
Get AI reports on feature requests across calls
Outcome: Trends spotted early
Key features
- Records Google Meet, Zoom and Microsoft Teams meetings
- Transcription and translation in 30+ languages
- Customizable AI notes, including sales frameworks such as MEDDIC
- Automatic CRM logging and drafted follow-up emails
- AI reports that aggregate insights across many meetings
Pros
- Free Forever plan with unlimited recordings and transcriptions
- Summaries can be translated across supported languages
- Integrates with CRMs, ticketing tools and 5,000+ other apps
Cons
- No native mobile app yet
- Paid prices could not be confirmed in USD from our location
- Sales coaching features overlap with pricier tools you may already own
Rank 7
Avoma
An AI meeting assistant and scheduler with add-ons for conversation intelligence, revenue intelligence and lead routing.
avoma.com8.3
out of 10
Best for: Revenue and customer success teams that want meeting notes, scheduling and call analytics in one platform.
Avoma is built for revenue teams that want more than notes. Every plan records and transcribes meetings on Zoom, Google Meet, Microsoft Teams and other platforms, writes AI summary notes, drafts follow-up emails and saves notes to CRM records, and it also includes a meeting scheduler, so booking and recording live in one tool. Organization adds custom AI note templates, group and round-robin scheduling, translation, API access and webhooks.
Pricing is per recorder seat: Startup costs $19 per month billed annually or $29 monthly, and people who only view recordings are free. Deeper sales features cost extra, with conversation intelligence and revenue intelligence at $29 per seat per month each and lead routing at $19. That makes Avoma more expensive than Fireflies or Fathom once you add analytics, and there is no free plan. For sales and customer success teams that would otherwise pay for a scheduler and a call analytics tool separately, the bundle is good value.
Standout feature
Free viewer seats and a built-in scheduler alongside meeting notes.
Use cases
Sales teams
Save call notes to Salesforce automatically
Outcome: Up to date CRM records
Customer success managers
Book and record onboarding calls in one tool
Outcome: Fewer tools to manage
Sales leaders
Add AI call scoring through Conversation Intelligence
Outcome: Coaching backed by call data
Key features
- Automatic video recording with unlimited real-time transcription
- Unlimited AI summary notes and Ask Avoma for a meeting
- AI email follow-ups and auto save of notes to CRM records
- 1:1, group and round-robin scheduling
- Transcription in 70+ languages
Pros
- Viewers and collaborators are always free
- Notes save to Salesforce and HubSpot records
- Scheduler included in every plan
Cons
- No free plan, only a free trial
- Conversation and revenue intelligence are paid add-ons
- Enterprise requires at least 10 paid seats
Rank 8
Bluedot
An AI note-taker with a Chrome extension and desktop and mobile apps that records meetings and writes notes from templates.
bluedothq.com8.1
out of 10
Best for: Small teams that want an inexpensive notetaker and pay only for people who record.
Bluedot is a straightforward AI note-taker for teams that want recordings and notes without paying for every person in the workspace, since only users who record meetings need a paid seat. It works through a Chrome extension and desktop and mobile apps, and connects to Slack, Notion, Zapier and Make even on the free plan.
The free plan is closer to a trial, with 5 meetings in total. Basic at $14 per user per month billed annually gives unlimited audio meetings and storage, webhooks and MCP integration, but caps each recording at 1 hour and leaves out video. Most teams will want Pro at $20, which adds video, unlimited recording length, custom note templates and imports from Zoom and Google Drive. Business at $32 adds CRM and ATS integrations, SSO, SCIM and custom data retention, which makes Bluedot a fit for recruiting teams. It has fewer analytics than Fireflies or Avoma.
Standout feature
Only users who record meetings need a paid seat.
Use cases
Recruiters
Record interviews and sync notes to the ATS on Business
Outcome: Candidate notes without typing
Small agencies
Record client calls through the Chrome extension
Outcome: Notes shared in Slack or Notion
Developers
Send meeting notes to other tools via webhooks
Outcome: Custom workflows from Basic
Key features
- Chrome extension plus desktop and mobile apps
- Unlimited audio meetings and storage on Basic
- Unlimited video meetings and recording length on Pro
- Custom note templates and Zoom and Google Drive imports
- Slack, Notion, Zapier, Make, webhooks and MCP integration
Pros
- Charges only for users who record meetings
- Webhook and MCP access from the Basic plan
- Business adds CRM and ATS integrations plus SSO and SCIM
Cons
- Free plan is limited to 5 meetings in total
- Basic is audio only with a 1 hour cap per recording
- CRM integrations require Business
Rank 9
Krisp
Noise cancellation software with a bot-free AI note taker that transcribes and summarizes online and in-person meetings.
krisp.ai8.0
out of 10
Best for: People who take many calls from noisy places and want notes without a meeting bot.
Krisp started as noise cancellation software and now bundles an AI meeting assistant on top. Because it works at the audio level, it runs with Zoom, Microsoft Teams, Google Meet, Slack Huddles and other conferencing apps without a bot joining the call, and it also captures in-person meetings and outbound phone calls. Notes, action items and summaries arrive after each meeting, and Krisp lists real-time transcription in 17 languages.
Core costs $8 per user per month billed annually, the lowest paid price on this list, and includes unlimited note-taking, recording, noise cancellation, a mobile app and MCP integration with Claude, ChatGPT and Cursor, with AI chat limited to 1 hour a day. Advanced at $15 adds Salesforce and ConnectWise integrations, admin controls and more accent conversion. There is no permanent free plan, only a 7 day trial. Krisp is a good pick if call audio quality matters as much as notes, but its meeting analytics are lighter than dedicated notetakers.
Standout feature
Noise cancellation and bot-free meeting notes for $8 per user per month billed annually.
Use cases
Remote workers
Cancel background noise and capture notes on every call
Outcome: Clear audio and notes in one app
Support agents
Use accent conversion on customer calls
Outcome: Easier conversations
Field sales reps
Record in-person meetings on mobile
Outcome: Notes from meetings away from the desk
Key features
- Unlimited noise cancellation for what you say and hear
- Bot-free transcription with audio and video recording
- AI notes and action items for online and in-person meetings
- Real-time accent conversion
- MCP integration with Claude, ChatGPT and Cursor
Pros
- Lowest paid starting price on this list
- Works at the audio level with Zoom, Teams, Google Meet and Slack Huddles
- Mobile app and outbound phone call recorder on Core
Cons
- No permanent free plan, only a 7 day trial
- AI chat is limited to 1 hour a day on Core
- Salesforce and ConnectWise integrations need Advanced
Rank 10
ZoomMate
Zoom's built-in AI assistant in Zoom Workplace that summarizes meetings, takes notes and runs agents and workflows.
zoom.com7.9
out of 10
Best for: Organizations that already run meetings on Zoom Workplace.
ZoomMate is the AI layer inside Zoom Workplace. For teams that already meet on Zoom it is the lowest friction way to get meeting summaries, because it is part of the app people already use. My Notes captures conversations on Zoom, in person, on mobile and on third-party meeting platforms, and summaries can follow custom formats you define.
The free ZoomMate Basic tier, included with Workplace Basic, covers meeting summaries and in-meeting questions for 3 hosted meetings a month and 3 uses of My Notes, which is enough to try it but not to run a team on. The paid plan includes 2,200 AI credits per user each month, unlimited AI note-taking and summary templates, a custom agent builder, workflows that reach third-party apps, Slides, Sheets and Docs, and live audio translation. The price did not load in US dollars from our location, so check Zoom's page. Teams that meet across several platforms will get more from a dedicated notetaker.
Standout feature
Meeting summaries and agents built directly into Zoom Workplace.
Use cases
Zoom-first companies
Turn on summaries for every hosted meeting
Outcome: Recaps without a new tool
Project teams
Create a status deck from a kickoff meeting
Outcome: Deliverables straight from the call
Global teams
Use live audio translation in meetings
Outcome: Fewer language barriers
Key features
- Meeting summaries and in-meeting questions
- AI note-taking (My Notes) for Zoom and third-party meetings
- Unlimited custom meeting summary templates on the paid plan
- Custom agent builder and pre-built agents
- Live audio translation for meetings
Pros
- Built into the Zoom app, so there is nothing new to install
- Free tier covers summaries for 3 hosted meetings a month
- Paid plan adds docs, slides and sheets from meeting content
Cons
- Free tier limits are tight, with 3 summarized meetings a month
- Paid usage is metered in AI credits
- USD price could not be confirmed from our location
Frequently asked questions
+What is the best AI meeting assistant in 2026?
Fireflies.ai is our top pick because it records Zoom, Google Meet, Teams and more, transcribes in 100+ languages and starts at $10 per seat per month billed annually. Fathom is the best free option and Otter.ai is a strong choice for live transcripts.
+Which AI meeting assistant is free?
Fathom has the most generous free plan, with unlimited recordings, transcriptions and summaries. Fireflies.ai, Otter.ai, Read AI, Granola, tl;dv and Bluedot also have free plans with limits on summaries, minutes, meetings or history.
+Can an AI notetaker work without joining the call as a bot?
Yes. Granola and Krisp capture audio from your device, so no bot appears in the meeting. Fathom offers bot-free capture in beta on Mac, and Fireflies.ai has a Chrome extension that records without the Fireflies bot.
+Do AI meeting assistants work with Microsoft Teams?
Most do. Fireflies.ai, Fathom, Otter.ai, Read AI, tl;dv and Avoma all support Microsoft Teams alongside Zoom and Google Meet, and Krisp and Granola work with any meeting app through device audio.
+Which AI meeting assistant is best for sales teams?
Avoma bundles meeting notes, scheduling, CRM sync and optional conversation intelligence. Fathom Business adds CRM field sync and AI scorecards, and Fireflies.ai Business includes conversation intelligence and team analytics.
About this list
Updated November 6, 2026 by the Mojolin research desk. Mojolin is self-funded
Questions or corrections: editorial@mojolin.com
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