Best software · Productivity
10 Best Time Tracking Software for Agencies of 2026
This list is for marketing, creative, digital and development agencies that bill clients by the hour, sell monthly retainers or quote fixed fees and need to know when a budget is running out. We compared documented features and published prices for 10 tools, from focused time trackers to agency platforms that add resourcing and finance. Scores weigh features at 40%, ease of use at 30% and value at 30%. Prices are the vendors' own US dollar figures where the pricing page showed them to us; five vendors showed other currencies, hid prices behind a script or quote only, and are marked as pending.
By the Mojolin research desk · Updated November 10, 2026 · 10 tools compared · Prices checked on vendor pages, latest November 10, 2026
Questions or corrections: editorial@mojolin.com
Mojolin is self-funded How we score
Harvest is our top pick for most agencies: Teams is $9 per seat billed annually, it invoices straight from tracked hours, and Enterprise adds profitability reporting and timesheet approvals. Everhour is the runner-up for agencies that live in a project tool, with one paid plan at $8.50 per seat that includes budgets and invoicing, and Toggl Track is the easiest timer to roll out. Productive is the strongest choice when retainers, resourcing and margins need to sit in one system, and Clockify is the budget pick. Teamwork.com, Scoro and Accelo suit agencies that want time tracking inside a wider operations platform.
Top picks
Best overall
Harvest
8.9 / 10
Agencies that want simple timesheets, client invoicing and budget insights in one tool.
Read the review →Runner-up
Everhour
8.8 / 10
Agencies that manage client work in a project tool and want budget alerts without switching apps.
Read the review →Also great
Toggl Track
8.6 / 10
Agencies that want a timer staff will actually use, with billing and profitability reports as they grow.
Read the review →Comparison table
| # | Tool | Pricing | Score | |
|---|---|---|---|---|
| 1 | Harvest | Agencies that want simple timesheets, client invoicing and budget insights in one tool. | Free plan for 1 seat and 2 projects; Teams from $9 per seat per month billed annually ($11 monthly); Enterprise from $14 billed annually | 8.9 |
| 2 | Everhour | Agencies that manage client work in a project tool and want budget alerts without switching apps. | Free for up to 5 seats with limited features; Team $8.50 per seat per month billed yearly, minimum 5 seats | 8.8 |
| 3 | Toggl Track | Agencies that want a timer staff will actually use, with billing and profitability reports as they grow. | Free plan for a limited number of users; Starter $9 per user per month billed annually ($12 monthly); Premium $16 billed annually | 8.6 |
| 4 |  Productive | Agencies that want retainers, budgets, resourcing and margins in one system rather than a standalone timer. | See vendor pricing (USD check pending) | 8.5 |
| 5 |  Clockify | Small and cost-conscious agencies that need timesheets now and budgets later. | Free plan; Basic $3.99 per seat per month billed annually ($4.99 monthly); Standard $5.49; Pro $7.99 | 8.4 |
| 6 |  Timely | Agencies where staff forget to start timers and managers want recurring budgets per client. | Starter $9 per user per month billed yearly ($11 monthly), max 5 users and 20 projects; Premium $16; Unlimited $22 | 8.3 |
| 7 |  Teamwork.com | Agencies that want project management and retainer tracking in the same tool. | See vendor pricing (USD check pending) | 8.2 |
| 8 |  Hubstaff | Agencies with remote or contract staff who need tracked hours tied to pay and client billing. | See vendor pricing (USD check pending) | 8.1 |
| 9 |  Scoro | Established agencies that want time tracking connected to quotes, budgets and invoices. | See vendor pricing (USD check pending) | 8.0 |
| 10 |  Accelo | Larger agencies that want retainer performance and realization tracked across every client. | See vendor pricing (USD check pending) | 7.7 |
Scoring weights
Every tool gets three editorial scores out of 10, from vendor documentation, product pages and the published price. The overall score is the weighted average below, the same method on every list. Full method
The full ranking
Rank 1 · Best overall
Harvest
A time tracking and invoicing tool for teams that bill clients for their hours.
getharvest.com8.9
out of 10
Best for: Agencies that want simple timesheets, client invoicing and budget insights in one tool.
Harvest is our top pick because it covers the daily loop most agencies care about: log hours, see where the budget stands and turn the time into an invoice. The Teams plan is $9 per seat per month billed annually, or $11 monthly, and includes time tracking, team reporting, team capacity, invoicing and integrations with Stripe, QuickBooks Online, Xero and Deel. Harvest describes automatic insights into budgets, team capacity and forecasting, and its Forecast product handles scheduling. Enterprise, from $14 per seat billed annually, adds profitability reporting for clients, projects, tasks and teams, timesheet approvals, required notes and SAML single sign-on, which is where larger agencies with retainers will want to be. The pricing has a usage element: Harvest says additional invoices, projects, clients and tasks are billed based on what you use, so a busy agency should model its volume. The 30-day trial needs no credit card and includes premium features such as profitability reporting.
Standout feature
Time tracking, capacity and client invoicing on one $9 per seat plan.
Use cases
Account managers
Turn a month of tracked hours into a client invoice
Outcome: Billing that matches the timesheet
Agency owners
Review profitability by client and project on Enterprise
Outcome: Clear view of which accounts make money
Studio leads
Check team capacity before taking on new work
Outcome: Fewer overbooked weeks
Key features
- Time tracking, team reporting and team capacity on the Teams plan
- Invoicing with Stripe, QuickBooks Online and Xero integrations
- Profitability reporting for clients, projects, tasks and teams on Enterprise
- Timesheet approvals, required notes and an activity log on Enterprise
- Harvest Forecast for team scheduling
Pros
- Teams plan includes unlimited seats, invoicing and capacity tracking
- 30-day free trial with no credit card
- Annual billing saves 20% on every plan
Cons
- Additional invoices, projects, clients and tasks are billed based on use
- Profitability reporting and timesheet approvals need Enterprise
- Free plan stops at 1 seat and 2 projects
Rank 2 · Runner-up
Everhour
A time tracker that runs inside project tools such as Asana, ClickUp, Jira and Linear, with budgets and invoicing.
everhour.com8.8
out of 10
Best for: Agencies that manage client work in a project tool and want budget alerts without switching apps.
Everhour is the runner-up for agencies that run delivery in Asana, ClickUp, Jira, Linear, Trello, monday.com or Notion. Instead of asking people to open a separate timer, it adds tracking to the tasks they already work in, and it lists more than 40 integrations. Pricing is simple: the Team plan is $8.50 per seat per month billed yearly and Everhour says it includes every feature, with billing, budgeting and invoicing, SSO and advanced permissions on the same tier. Budgets come with limits and alerts, which suits retainers where the account lead needs a warning before the hours are gone. Scheduling, time off and expenses round out the toolset. The catches are on seats and the free tier. Everhour charges a minimum of 5 seats even if you have 2 or 3 users, and the free plan, which covers up to 5 seats, leaves out integrations. Everhour charges in US dollars and offers a 14-day trial of all features without a card.
Standout feature
One paid plan with every feature, tracked from inside the project tool.
Use cases
Delivery teams in Asana or ClickUp
Track time on the tasks they already work in
Outcome: More complete timesheets
Account leads
Set a retainer budget with an alert
Outcome: A warning before hours run out
Finance staff
Invoice clients from tracked time and expenses
Outcome: Less manual billing work
Key features
- Native integrations with Asana, ClickUp, GitHub, Linear, Basecamp, Jira, Trello, monday.com and Notion
- Project budgets with limits and alerts
- Invoicing from tracked time and expense tracking
- Scheduling, time off and built-in task management
- SSO and advanced permissions on the paid plan
Pros
- One paid plan with every feature, so budgets and invoicing are not gated
- Works inside the project tools agencies already use
- Free plan for up to 5 seats
Cons
- Paid plan bills a minimum of 5 seats
- Free plan has no integrations
- Annual discount has no refund for unused months
Rank 3 · Also great
Toggl Track
A timer-first time tracker with billable rates, project dashboards and profitability reports on higher plans.
toggl.com8.6
out of 10
Best for: Agencies that want a timer staff will actually use, with billing and profitability reports as they grow.
Toggl Track earns its place on ease of use: the free plan already includes manual and real-time timers, focus mode and Google and Outlook calendar integrations, so getting staff to log hours is less of a fight. Starter, at $9 per user per month billed annually or $12 monthly, adds billable rates, team reports, tags, milestones and timeline views, which covers basic client billing. Agencies selling retainers and fixed fees will want Premium at $16 per user billed annually: it adds labor costs and profitability reports, fixed fee projects, project dashboards that compare actual time with estimates, timesheet approvals, Jira and Asana integrations and single sign-on. A Capacity Management add-on, listed at $5 per user per month on annual billing, forecasts profit, utilization and workload and lets you draft projects for work you have not won yet. The trade-off is that the features agencies care about most are on Premium or an add-on, so the real price is higher than Starter suggests.
Standout feature
A free timer staff like using, with fixed fee projects and profitability reports on Premium.
Use cases
Creative teams
Start timers from the browser or calendar
Outcome: Hours logged as work happens
Agency finance leads
Compare labor cost with billable value on Premium
Outcome: Profitability by project
Project managers
Track a fixed fee project against its estimate
Outcome: Early warning on overruns
Key features
- Manual and real-time timers, focus mode and Google and Outlook calendar integrations
- Billable rates and team reports on Starter
- Labor costs, profitability reports and fixed fee projects on Premium
- Project dashboards comparing time actuals with estimates
- Capacity Management add-on with profit and utilization forecasts
Pros
- Free plan to trial the timer with a small team
- 30-day trial on paid plans
- Fixed fee projects and profitability reports suit agency pricing
Cons
- Timesheet approvals and profitability reports need Premium
- Capacity Management is a separate add-on
- Monthly billing costs a third more than annual
Rank 4
Productive
An agency management platform that combines time tracking with budgeting, resource planning, projects and sales.
productive.io8.5
out of 10
Best for: Agencies that want retainers, budgets, resourcing and margins in one system rather than a standalone timer.
Productive is the most complete agency system on this list, and time tracking is one part of it. The Essential plan bundles budgeting, resource planning, project and task management, docs, time tracking, expense management, reporting and time off management, plus an AI assistant and AI time tracking that drafts timesheets from calendar events and past entries. For retainer work the key step up is Professional, which adds recurring budgets, rate cards, billable time approvals, expense approvals, advanced reports with currency conversion and HRIS and invoicing integrations. Ultimate adds revenue forecasting, a scenario builder to test project outcomes, overhead calculation and multiple subsidiaries. That depth is why Productive scores highest on features but lower on ease of use: it replaces several tools, so rollout takes more planning than a timer. All plans require at least 3 seats. The pricing page showed us conflicting USD figures between its plan cards and comparison table, so we have marked the price as pending.
Standout feature
Recurring budgets, rate cards and resourcing built around the timesheet.
Use cases
Operations directors
Set recurring budgets for monthly retainers
Outcome: Retainer burn tracked each period
Resource managers
Plan people against booked and tentative work
Outcome: Fewer gaps and overbookings
Agency leadership
Forecast revenue on Ultimate
Outcome: Earlier view of shortfalls
Key features
- Budgeting, resource planning, project management and time tracking on Essential
- Recurring budgets, rate cards and billable time approvals on Professional
- AI time tracking that fills timesheets from calendar events and past entries
- Revenue forecasting and a scenario builder on Ultimate
- Open API with connections to over 1,000 apps
Pros
- Budgets, resourcing and time tracking share one data model
- Recurring budgets fit monthly retainers
- AI assistant can generate reports on budgets and resources
Cons
- All plans require at least 3 seats
- Recurring budgets and rate cards need Professional
- More setup than a standalone time tracker
Rank 5
Clockify
A low-cost time tracker with a free plan and paid tiers that add invoicing, budgets and profit reports.
clockify.me8.4
out of 10
Best for: Small and cost-conscious agencies that need timesheets now and budgets later.
Clockify is the value pick. There is a free plan with unlimited tracking, and the paid ladder starts low: Basic is $3.99 per seat per month billed annually and adds billable rates, time for others, required fields, time estimates and project templates. Agencies will usually need more than Basic, though. Invoicing from tracked time, recurring invoices and formal timesheet approvals sit on Standard at $5.49 billed annually, and the budget features sit on Pro at $7.99: time or money budgets on projects, alerts when a project is about to go over budget, labor cost and profit, expenses, scheduling and forecasting. Even at Pro, Clockify costs less per seat than most entry plans here. The trade-offs are structure and seat counting. Features agencies care about are split across four tiers, so compare carefully, and Clockify counts every active or invited user, including the owner and admins, as a paid seat.
Standout feature
Budget alerts and profit reports for $7.99 per seat billed annually.
Use cases
Small agencies
Start tracking on the free plan
Outcome: Timesheets at no cost
Project managers
Set a money budget and an over-budget alert on Pro
Outcome: Scope creep caught early
Bookkeepers
Send recurring invoices from tracked time on Standard
Outcome: Regular retainer billing
Key features
- Free plan with unlimited time tracking
- Billable rates, time estimates and project templates on Basic
- Invoicing, recurring invoices and timesheet approvals on Standard
- Time or money budgets, labor cost and profit on Pro
- Alerts when a project is about to go over budget on Pro
Pros
- Cheapest paid plans on this list
- Free plan for teams starting out
- Budget alerts and profit reports cost $7.99 per seat billed annually
Cons
- Invoicing starts on Standard and budgets on Pro
- Every active or invited user occupies a paid seat
- Agency features are spread across four paid tiers
Rank 6
Timely
An automatic time tracker that records activity and drafts timesheets with AI, with budgets and billing reports.
timelyapp.com8.3
out of 10
Best for: Agencies where staff forget to start timers and managers want recurring budgets per client.
Timely takes a different approach: it records activity automatically and uses AI to draft timesheets, so staff review and approve hours rather than starting timers. For agencies with leaky timesheets that alone can justify it. Starter is $9 per user per month billed yearly but is capped at 5 users and 20 projects, so most agencies will look at Premium at $16, which allows up to 50 users and adds team management, budget and cost management, accounting integrations and work planning. Budgets can be in time or money and are recurring on Premium and Unlimited, which matches monthly retainers, and budget milestone alerts flag when a project hits key thresholds. Billable rates, internal cost rates and a mark-as-billed state help with invoicing accuracy, and live, branded reports can be shared with clients. Unlimited, at $22 billed yearly, adds capacity management and 50+ currencies. There is no free plan, and the strongest agency features start on Premium.
Standout feature
Automatic tracking with AI timesheets and recurring retainer budgets.
Use cases
Designers and developers
Review AI-drafted timesheets at the end of the day
Outcome: Fewer missed billable hours
Account directors
Share a live branded report with a retainer client
Outcome: Clients see hours used to date
Operations leads
Set a recurring monthly budget per client
Outcome: Retainer overages flagged by alerts
Key features
- Automatic time tracking and AI-drafted timesheets
- Time or money budgets, recurring on Premium and Unlimited
- Budget milestone alerts and notifications on missing hours
- Billable rates, internal cost rates and mark as billed
- Live and branded reports to share with clients
Pros
- Automatic capture reduces missed billable hours
- Recurring budgets suit monthly retainers
- Live reports can be shared with clients
Cons
- Starter is capped at 5 users and 20 projects
- No free plan
- Recurring budgets need Premium or Unlimited
Rank 7
Teamwork.com
A client work management platform with time tracking, retainers, capacity planning and invoicing from logged time.
teamwork.com8.2
out of 10
Best for: Agencies that want project management and retainer tracking in the same tool.
Teamwork.com is built for client work, and time tracking sits inside its projects rather than in a separate app. The Basics plan covers Gantt, table, list and board views, unlimited templates and billable time tracking and reporting. The plan agencies should look at is Accelerate: it adds time budgets and retainers, client invoices built from logged time, workload planning with live capacity, smart request forms and HubSpot and QuickBooks connections. Optimize, which is sales-led, adds financial and multi-currency budgets, quotes, tentative work planning and revenue, cost and profitability insights. A free plan supports up to 5 users and 5 projects with time logging, and paid plans have a 14-day trial without a card. Teamwork.com also includes its AI teammates in paid plans for an introductory period, with usage-based AI credits announced. The pricing page did not show us a USD figure from this location, so the price is pending.
Standout feature
Retainers and time budgets built into a client project tool.
Use cases
Project managers
Track time against a retainer budget
Outcome: Retainer usage visible on the project
Billing teams
Build client invoices from logged time
Outcome: Fewer manual invoice lines
Resource planners
Check live capacity before assigning work
Outcome: Balanced workloads
Key features
- Billable time tracking and reporting on Basics
- Time budgets and retainers on Accelerate
- Client invoices built from logged time on Accelerate
- Workload planning with live capacity
- Financial and multi-currency budgets with profitability insights on Optimize
Pros
- Retainers and time budgets are built into project work
- Free plan for up to 5 users and 5 projects
- HubSpot and QuickBooks connections on Accelerate
Cons
- Retainers and invoicing need Accelerate
- Financial budgets and profitability need Optimize, which is sales-led
- More project management depth than a time-only team needs
Rank 8
Hubstaff
A time tracking platform with productivity monitoring, project cost budgeting, invoicing and payroll payments.
hubstaff.com8.1
out of 10
Best for: Agencies with remote or contract staff who need tracked hours tied to pay and client billing.
Hubstaff suits agencies that work with remote staff or contractors and need hours to flow into both client billing and pay. It tracks time from desktop apps for Mac, Windows and Linux, browser extensions and mobile apps, then turns tracked hours into project costs, invoices and payments through its global payments feature. Project cost budgeting tracks spend from tracked hours, and its agency solution covers billable hours, client budgets and project budgets. It also offers productivity monitoring and workforce analytics, which some agencies use for contractor oversight and others will leave switched off. Hubstaff lists more than 35 integrations and says 140k global users trust it. The trade-off for agency work is focus: it is strongest on workforce tracking and payroll, while retainer budgets and profitability reports are deeper in Harvest, Timely or Productive. Plan prices on the pricing page load by script, so we have marked the price as pending; the trial is 14 days with no card.
Standout feature
Tracked hours that feed client invoices and contractor payments.
Use cases
Agencies with contractors
Pay freelancers from approved tracked hours
Outcome: Payroll tied to timesheets
Project managers
Track project cost against a budget
Outcome: Cost overruns spotted early
Billing teams
Invoice clients from tracked hours
Outcome: Billing based on recorded work
Key features
- Desktop, mobile and browser time trackers
- Project cost budgeting based on tracked hours
- Invoicing and billing from tracked hours
- Global payments to pay team members from timesheets
- Productivity monitoring and workforce analytics
Pros
- Ties tracked hours to both client invoices and team pay
- Apps for Mac, Windows, Linux, Chrome, Firefox, iOS and Android
- 14-day trial with a 30-day money-back guarantee
Cons
- Monitoring features may not suit every agency culture
- Budgeting is based on project cost rather than retainers
- Plan prices load by script, so check them before you buy
Rank 9
Scoro
A modular work management platform for service firms, combining time and cost tracking with projects, CRM and billing.
scoro.com8.0
out of 10
Best for: Established agencies that want time tracking connected to quotes, budgets and invoices.
Scoro is built from 8 apps for service firms, and agencies can combine them. The time-billing combination pairs Track, with a time tracker, timesheets, billable time, labor cost and work reports, with Invoice, which handles prepayment invoices, scheduled invoices, credit notes, recurring billing, invoice reminders and a margin report. Larger combinations add projects and resources with utilization reports, estimating and budgeting with project budget health charts, and revenue forecasting and recognition. That makes Scoro one of the most complete options for agencies that want quote, delivery and billing in one place, and it integrates with Xero, QuickBooks, Sage Intacct, Stripe, Jira and Google Calendar. The downsides are setup effort and seat count: every combination requires at least 5 users, and getting value from the modules takes more configuration than a time tracker. The pricing page showed us several currencies side by side, so we have marked the price as pending. Trials run 14 days without a card.
Standout feature
Modular apps that link time and labor cost to recurring billing and margin reports.
Use cases
Finance managers
Bill retainers with recurring invoices from tracked time
Outcome: Regular billing with a margin report
Operations managers
Review utilization across teams
Outcome: Better staffing decisions
Project leads
Watch project budget health charts
Outcome: Early view of overspend
Key features
- Track app with a time tracker, timesheets, billable time and labor cost
- Invoice app with scheduled invoices, recurring billing and prepayment invoices
- Resource and capacity planning with a utilization report
- Estimating and budgeting with project budget health charts
- Revenue forecasting and recognition in the end-to-end combination
Pros
- Time, labor cost and invoicing connect without exports
- Modular apps let you buy only what you need
- Integrations with Xero, QuickBooks, Sage Intacct and Stripe
Cons
- Minimum 5 users on every combination
- More setup than a standalone time tracker
- Pricing page mixes several currencies, so confirm USD figures
Rank 10
Accelo
A professional services automation platform that connects projects, retainers, time and invoicing for client businesses.
accelo.com7.7
out of 10
Best for: Larger agencies that want retainer performance and realization tracked across every client.
Accelo is the heaviest option here and the most focused on retainer economics. Its agency pages describe tracking budget consumption against scope in real time, logging change orders before out-of-scope work is absorbed and using retainer performance data in renewal conversations. On the financial side, Accelo connects ticket activity and time to retainers and fixed-fee engagements, compares service effort against retainer value, generates invoices from project activity and monitors realization rates across clients, projects and teams. Resourcing and capacity planning connect pipeline demand to team availability. That is a lot of value for an agency with dozens of retainers, but it comes with cost and effort: Accelo does not publish prices, quotes are based on team size and growth goals, and the vendor says most teams are up and running in a matter of weeks. Small agencies that mainly need timesheets and invoices will be better served by Harvest or Everhour.
Standout feature
Retainer value compared with actual service effort for every client.
Use cases
Agency CFOs
Monitor realization rates across clients
Outcome: Revenue leakage spotted by client
Account directors
Prepare a retainer renewal with performance data
Outcome: Renewal pricing backed by actual effort
Delivery leads
Log change orders before extra work starts
Outcome: Less unbilled scope creep
Key features
- Budget consumption tracked against scope in real time
- Ticket activity and time connected to retainers and fixed-fee engagements
- Invoices generated from project activity
- Realization monitoring across clients, projects and teams
- Resourcing and capacity planning tied to pipeline
Pros
- Retainer performance and profitability reporting are core features
- Change orders can be logged before out-of-scope work is absorbed
- Integrations with HubSpot, Salesforce, Xero, QuickBooks Online and Jira
Cons
- No public pricing; quotes are tailored to team size
- A full platform rather than a quick time tracker
- Onboarding takes weeks rather than minutes
Frequently asked questions
+What is the best time tracking software for agencies?
Harvest is our top pick: Teams is $9 per seat per month billed annually and includes invoicing and capacity tracking, with profitability reports on Enterprise. Everhour is the best alternative for agencies that work in Asana, ClickUp or Jira, at $8.50 per seat billed yearly.
+Which time tracker handles monthly retainers?
Look for recurring budgets. Timely offers recurring time or money budgets on Premium and Unlimited, Productive lists recurring budgets on Professional, and Teamwork.com includes time budgets and retainers on Accelerate. Accelo also compares retainer value against actual service effort.
+What is the cheapest time tracking software for agencies?
Clockify has a free plan and Basic at $3.99 per seat per month billed annually; its budgets and profit reports are on Pro at $7.99. Harvest, Everhour and Toggl Track also have free plans with tighter limits.
+Can agencies invoice clients directly from tracked time?
Yes. Harvest, Everhour, Clockify Standard, Teamwork.com Accelerate, Scoro, Hubstaff and Accelo all create invoices from tracked time. Harvest integrates with Stripe, QuickBooks Online and Xero, and Scoro adds recurring billing and invoice reminders.
+Do agency time trackers have minimum seat counts?
Some do. Everhour bills a minimum of 5 seats on its paid plan, Scoro requires at least 5 users and Productive requires at least 3 seats. Check the minimum before comparing per-seat prices.
About this list
Updated November 10, 2026 by the Mojolin research desk. Mojolin is self-funded
Questions or corrections: editorial@mojolin.com
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